5 key ways to make remote working a success for your business

Working remotely has become an increasingly popular trend over the past few years, with more businesses choosing to branch out their employees.

For many companies, the COVID-19 pandemic has forced them to allow employees to work from home, in the hopes that the virus will stop spreading.

If you are an employer who has staff members working from home, here’s a checklist to ensure your business is properly set up:

  1. Sort out your technology. For your ‘temporary’ remote business to run successfully, a reliable internet connection is non-negotiable. Once that is sorted, ensure that the software you’re currently using to manage your operations and teams works: set it up so that you are notified when significant activity takes place in your company; for example, when a product over a specific value is ordered, a payment is made, or an order is dispatched. 
  2. Move onto the cloud. Cloud computing is a godsend for any business owner amid this global crisis. It allows you to access services and skills virtually and provides users with a platform that simplifies remote working and collaboration. For example, using cloud storage services like Google Drive or Dropbox means that all your documents can be accessed from anywhere securely. Whether you have employers in Cape Town, Johannesburg or overseas – everyone will be able to share and upload documents. Of course, this means that any paper documentation must be digitised.
  3. Trust your staff. Research suggests that employees who work remotely are more productive than those who work in an office. Set up a system where work and time sheets are being tracked so that you always know which tasks are being executed as well as how productive your team really is. Be flexible towards those who are working from home while their children are on “holiday”!
  4. Communicate virtually. Staying in touch with staff members, clients and business partners is critical. Just because people are working from home, doesn’t mean that you will have to cancel weekly status meetings. Schedule daily or weekly meetings with the different teams in your company to keep up-to-date with the work being done.

    Familiarise yourself with the various options available, and decide which platform works best for you and your remote employees. Some tools are better suited for certain functions. For example, a webinar platform like Zoom or Microsoft Teams is perfect for presenting a new product or sales idea. In contrast, Skype or even WhatsApp video is sufficient to have a status meeting to catch up, and so on.
  5. Manage your risk. Every business owner must regularly assess any risks facing your business and the best way to alleviate them.

When it comes to risk, a close relationship with a broker or an insurer is invaluable. The right kind of business insurance will compensate you in the event of a disaster, and also provide you with access to specialised service providers to put things back on track. Get insurance to suit your budget now and see how much you can save!

The tools and software mentioned in this article are in no way sponsored, endorsed by, or associated with MiWay.

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