How to Spring Clean Your Workspace

Take a look at your desk right now. Does your desk change with the times, or does it look pretty similar to what it looked like a year ago – only more cluttered?

The state of your workspace has a big impact on the way you do your job. Having a clean and well-organised office can be a real mood and productivity booster! Sure, the process takes time and effort, but the rewards are well worth it in the end.

Whether you work from home, have an office to yourself, or are set up in a cubicle, follow our guide to giving your workspace a good spring cleaning:

  • Make a to-do list. Start by making a to-do list of all the areas that need attention. Start with your desk, drawers, filing cabinets, shelves and anything else in your work environment that needs to be put in order.
  • Clean in ‘sprints’. Break down chores into focus areas that you can complete in a 20-minute increments. This might mean tackling one drawer at a time or focusing on your office walls.
  • Wipe down equipment. Shake out the breadcrumbs from your keyboard (or use a bottle of compressed air), dust your computer monitor and wipe down the surface of your desk. Don’t forget to give your phone a wipe too! Surfaces accumulate germs and you might want to add this task to your weekly routine.
  • Chuck the junk! Are you hoarding old magazines, dead pens or promotional items like USB sticks or power banks? Throw out anything which can’t be used and regift or dispose of the other items.
  • Purge the paperwork. Discard paperwork that is old and unnecessary and remember to shred paper that contains personal information like signatures, ID numbers, bank account details etc. You could also look into digitising paperwork if an original copy isn’t needed, thereby freeing up storage space.
  • Group loose items. Store similar items (like staplers or punches – or paperclips and post-its) in a box, jar or plastic bag.
  • Clear out expired snacks. While you’re cleaning out your drawers, bin the stale crackers and teabags with a best-before date of 2014 . Store any edible items in an airtight container.
  • Re-evaluate the clutter on your cubicle walls. If you have anything pinned on your cubicle walls like notes or photos, now may be a good time to revisit them and possibly replace them with newer ones.
  • Dump the digital backlog. Archive old emails, update your task and to-do lists and clear off your desktop. Look with a stern eye at old tasks and projects and decide what can be archived. Uninstall software that you’ve never used.
  • Clear your workspace. It’s helpful to leave the things you use most—like your laptop, stash of pens, and Post-it notes — out in the open, while the less-utilised items can stay neatly put away in a drawer until they’re needed. Do you really need to keep all five coffee cups on your desk?
  • Freshen things up. Spring cleaning isn’t only about clearing out the clutter. Sure, it’s great to have a tidy desk - but it’s also important to have a workspace that inspires you. So, add a few motivational posters to your cubicle wall, pick out some colourful new stationery, or adopt a desktop fern!

Once you’ve cleared away the clutter, breathe in that fresh springtime air; kick back and relax.. Now that you’re ready to tackle your to-do list, don’t forget to add “spring cleaning” your insurance policies to it. If necessary, update your address, the insured value of your home, or even get an insurance quote to see whether you could save on your monthly premium!

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